TASK |
DEADLINE DATE |
NOTES |
| Online Exhibitor Listing (including supplementary brands) | 23rd October 2023 and ongoing | After this date entries will still be published subject to a delay (copy approval) |
| Classified Products List- categories that your products fall into | 23rd October 2023 and ongoing | |
| MANDATORY Exhibitor Risk Assessment and Health & Safety declaration (for show open period) | 3rd November 2023 | ALL Exhibitors need to complete this documentation to be permitted access on site |
| Registering Stand Staff | 10th January 2024 (badges posted to UK Exhibitors only) | Any stand staff registered after this date will need to use their e-badge to scan on site |
TOY FAIR 2024 QUICK REFERENCE DEADLINE CHECKLIST
FOR ALL EXHIBITORS
MANDATORY FOR CONTRACTORS OF ALL SELF-BUILD STANDS
TASK |
DEADLINE DATE |
|
Risk Assessment/Method Statement/CPP
UPLOAD HERE |
3rd November 2023 | |
DRAFT stand plan designs
UPLOAD HERE |
3rd November 2023 | |
FINAL stand plan designs
UPLOAD HERE |
5th December 2023 |
OPTIONAL EXTRAS
(NB: Any orders after these deadline dates may not be possible and may be subject to surcharges)
TASK |
DEADLINE DATE |
|
| Stand Security – G4S | 13th December 2023 | |
| Rigging – Outback | 2nd January 2024, any orders within 2 weeks of the show will have a 20% surcharge | |
| IT & Communications – E-Force | 20th December 2023 for the standard rate, there will be a 20% increase after this date. | |
| Graphics – GES | 22nd December 2023 | |
| Electrics & Lighting – GES | 22nd December 2023 for the early bird price. Any orders on site will be subject to a 20% surcharge. | |
| Shell Scheme Extras – GES | 22nd December 2023 | |
| Furniture – GES | 22nd December 2023 | |
| Logistics – DSV | 5th January 2024 | |
| Catering- Host Olympia | Book and pay by 9th January 2024 before surcharge | |
| Compressed Air, Water and Waste – ATD | 4th January 2024 | |
| Show Offers | 5th January 2024 | |
| Visitor Scanners – Reftech | 8th January 2024 for early bird rates and 17th January 2024 for standard rates. On site costs will be higher. | |
| AV- Aztec | 9th Jan 2024 for discounted rate, normal rates after this date | |
| Furniture – Xpect Furniture | TBC | |
| Booking in vehicles for (un)loading | Ongoing | |
| Sponsorship Opportunities – Toy Fair team | Ongoing | |
| Stand Cleaning – Olympia Facilities Department | Ongoing | |
| Accommodation/Travel – Event Express | Ongoing but for the best discounted rates before 18th December 2023 | |
| Photography | Ongoing | |
| Temp Staff – BOND associates | Ongoing | |
| Temp staff – Smooth | Ongoing | |
| Flowers – Oldacre | 9th January 2024 but they can do last minute orders but it’s dependent on stock | |
| Carpet – GES | 22nd December 2023 | |
| Furniture – Xpect | 12th January 2024 | |
