TASK |
DEADLINE DATE |
NOTES |
| Online Exhibitor Listing (including supplementary brands) | 17th October and ongoing | After this date entries will still be published subject to a delay (copy approval) |
| Classified Products List- categories that your products fall into | 17th October and ongoing | |
| MANDATORY Exhibitor Risk Assessment and Health & Safety declaration (for show open period) | 5th November | ALL Exhibitors need to complete this documentation to be permitted access on site |
| Registering Stand Staff | 8th January 2026 (badges posted to UK Exhibitors only) | Any stand staff registered after this date will need to use their e-badge to scan on site |
TOY FAIR 2026 QUICK REFERENCE DEADLINE CHECKLIST
FOR ALL EXHIBITORS
MANDATORY FOR CONTRACTORS OF ALL SELF-BUILD STANDS
TASK |
DEADLINE DATE |
|
| Risk Assessment/Method Statement/CPP | 5th November 2025 | |
| DRAFT stand plan designs | 5th November 2025 | |
| FINAL stand plan designs | 5th December 2025 |
OPTIONAL EXTRAS
(NB: Any orders after these deadline dates may not be possible and may be subject to surcharges)
TASK |
DEADLINE DATE |
|
| Stand Security – G4S | 8th December 2025 | |
| Rigging – Outback | 22nd December 2025 | |
| IT & Communications – E-Force | 17th December 2025. From 18 December, prices increase by 20%, and from 16 January (show build), by 30% | |
| Graphics – GES | 19th December 2025 | |
| Electrics & Lighting – GES | 19th December 2025 | |
| Shell Scheme Extras – GES | 19th December 2025 | |
| Furniture – GES | 19th December 2025 | |
| Logistics – DSV | 2nd January 2026 | |
| Catering- Host Olympia | 12th January 2026 | |
| Compressed Air, Water and Waste – ATD | 31st December 2025 | |
| Show Offers | 8th January 2026 | |
| Visitor Scanners – Reftech | Early bird rates apply until 1 January 2026, standard rates apply until 19 January 2026, and onsite rates apply after 19 January 2026 | |
| sAV- Aztec | 6th January 2026 | |
| Furniture – Xpect Furniture | 9th January 2026 | |
| Booking in vehicles for (un)loading | 11th December 2025 | |
| Sponsorship Opportunities – Toy Fair team | Ongoing | |
| Stand Cleaning – Olympia Facilities Department | Ongoing | |
| Accommodation/Travel – Event Express | Ongoing | |
| Photography | Ongoing | |
| Temp Staff – BOND associates | Ongoing | |
| Temp staff – REGO | Ongoing | |
| Flowers – Oldacre | 6th January 2026 | |
| Carpet – GES | 19th December 2025 | |
| Private Meeting Rooms – Olympia | 8th January 2026 | |
