EXHIBITORS SHOW MANUAL

The 2020 Show Manual is designed to help exhibitors with all aspects of exhibiting at the 2020 Toy Fair.
The Toy Fair team however is on hand to answer any questions at any stage of the process. Please call 020 7701 7127.

  • It is the responsibility of the exhibitor that all deadlines are met and appropriate paper work submitted by the specified dates otherwise stand building or stand activities will not be permitted.
  • Please ensure, if you are a self-build exhibitor, that you pass the relevant information below onto your stand contractor.

NB: Please also note that delays in ordering from the preferred Toy Fair suppliers and contractors may result in a surcharge if indeed the equipment or service is still available.

KEY TASKS FOR EXHIBITORS

Exhibitors must first be logged in to access and complete the first 3 tasks below:

Mandatory Exhibitor Risk Assessment and Health & Safety Declaration

You will need to complete mandatory Health and Safety forms here once you have received your Exhibitor Login details during the first week of October. ALL exhibitors are required to complete this before arriving on site.
DEADLINE: 1st NOV

Please note that Self-Build Exhibitors are also required to send in Contractor Risk Assessments/CPPs/Method Statements to toyfair@abraxys.com (Deadline: 1st Nov)

Online Exhibitor Listing & Classified Products

Once you have received your Exhibitor login details during the first week of October, you will be able to add further details to your extended online Exhibitor Listing including your contact details, company description and your logo as well as selecting the categories that your products fall within.

DEADLINE: 11th OCT

All entries will be vetted after this date; the extended online Exhibitor List will be published in mid-October. After that point any changes will be added but may be subject to a short wait.

NB: Please note that any information you enter will be in the public domain

Register Your Stand Staff

You will be able to register your stand staff from October 1st onwards

To register your stand staff click here

For any registration queries please contact the Exhibitor hotline: 0845 8685820

NB: If you register your stand staff prior to 6th January 2020, all UK Stand Managers will be sent stand staff badges by post (International Exhibitors can collect all badges on site). Any staff names registered after this date will be emailed an e-badge which can be scanned on site in return for a badge.

Visitor Invite

Visitor Invite – Please use this to personally invite retailers you wish to attend the show

Vehicle Booking-In System

EVERY TIME A VEHICLE ARRIVES ON SITE AT OLYMPIA FOR PURPOSES OF LOADING/UN-LOADING, IT MUST BE PRE-BOOKED INTO THE OLYMPIA ONLINE TRAFFIC PORTAL (CARBON VOYAGE) – WE STRONGLY ADVISE YOU BOOK FOR BUILD AND BREAK AT THE SAME TIME.

NB: The booking system will open at 11am on 19th December 2018

PLEASE CLICK HERE TO READ INSTRUCTIONS AND FOLLOW THE LINK WITHIN THE DOCUMENT TO BOOK IN YOUR VEHICLE.

You will need to refer to the colour zone map of the halls – click HERE – before you can book in your vehicle.

RULES AND REGULATIONS

SCHEDULES, PREFERRED SUPPLIERS AND USEFUL GUIDELINES

Services and Supplier Contact Information & Order Forms/Rate Cards

To view all Supplier contact details and/or place orders click on the icon to the right

NB: Please review the Deadline Checklist below and note that delays in ordering may incur a surcharge.

Deadline Checklist

Please click on the icon to the right to download the quick reference deadline checklist.
Please ensure that you return all relevant order forms by the deadline dates given, as some suppliers and contractors to Toy Fair will surcharge for late orders and in some cases may not be able to fulfil late orders.

For all PR deadlines please see the PR Manual.