EXHIBITORS SHOW MANUAL

Please view the 2018 Manual below as a guide. The 2019 Exhibitor Manual will be posted later in the year.

The Show Manual is designed to help exhibitors with all aspects of exhibiting at the Toy Fair. The Toy Fair team however is on hand to answer any questions at any stage of the process. Please contact 020 7701 7127.

  • It is the responsibility of the exhibitor that all deadlines are met and appropriate paper work submitted by the specified dates otherwise stand building or stand activities will not be permitted.
  • Please ensure, if you are a self-build exhibitor, that you pass the relevant information below onto your stand contractor.

NB: Please also note that delays in ordering from the preferred Toy Fair suppliers and contractors may result in a surcharge if indeed the equipment or service is still available.

KEY TASKS FOR EXHIBITORS

Mandatory Exhibitor Risk Assessment and Health & Safety Declaration

You will be able to complete mandatory Health and Safety forms here later in the year. ALL exhibitors are required to complete this before arriving on site.

Please note that Self-Build Exhibitors are also required to send in Contractor Risk Assessments/CPPs/Method Statements to toyfair@abraxys.com (Deadline: 3rd Nov)

It is a condition of entry into the exhibition that every exhibitor, contractor, supplier and their agents comply with the Health & Safety at Work etc Act, 1974 and all other legislation covering the venue. I/ We as the exhibitor accepts that it is my legal and moral responsibility to ensure that my own and others health and safety is not put at risk by my/their actions (or inactions) during the Toy Fair. I am directly responsible for the safe use and maintenance of every element on my stand. I understand that I am required to ensure that surrounding areas such as gangways and aisles are kept clear at all times and that any product demonstrations that will be carried out on the stand, within the confines of best practice, should be included in the Risk Assessment.
By completing this Risk Assessment I am acknowledging my responsibility for ensuring all measures put in place are conveyed to my teams (staff, contractors etc) on site.

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Online Exhibitor Listing & Classified Products

You will be able to login here and add your details later in 2018

Register Your Stand Staff

You will be able to register your stand staff here later in 2018

For any registration queries contact the Exhibitor hotline: 0845 8685820

NB: If you register prior to January 2019, all UK Stand Managers will be sent stand staff badges by post (International Exhibitors can collect all badges from the Organisers Office during build up). After this time you will be emailed an e-badge which can be scanned on site in return for a badge.

Vehicle Booking-In System

EVERY TIME A VEHICLE ARRIVES ON SITE AT OLYMPIA FOR PURPOSES OF LOADING/UN-LOADING, IT MUST BE PRE-BOOKED INTO THE OLYMPIA ONLINE TRAFFIC PORTAL (CARBON VOYAGE) – WE STRONGLY ADVISE YOU BOOK FOR BUILD AND BREAK AT THE SAME TIME.

NB: The booking system will open in January 2019

PLEASE CLICK HERE TO READ INSTRUCTIONS AND FOLLOW THE LINK WITHIN THE DOCUMENT TO BOOK IN YOUR VEHICLE.

You will need to refer to the colour zone map of the halls – click HERE – before you can book in your vehicle.

RULES AND REGULATIONS

SCHEDULES, PREFERRED SUPPLIERS AND USEFUL GUIDELINES

Deadline Checklist

Please ensure that you return all relevant order forms by the deadline dates given, as some suppliers and contractors to Toy Fair will surcharge for late orders.

For all PR deadlines please see the PR Manual.

 

Visitor Invite

Visitor Invite – Please download this personal invite to send to your guests to register