TASK |
DEADLINE DATE |
NOTES |
| Online Exhibitor Listing (including supplementary brands) | 16th October and ongoing | After this date entries will still be published subject to a delay (copy approval) |
| Classified Products List- categories that your products fall into | 16th October and ongoing | |
| MANDATORY Exhibitor Risk Assessment and Health & Safety declaration (for show open period) | 4th November | ALL Exhibitors need to complete this documentation to be permitted access on site |
| Registering Stand Staff | 7th January 2027 (badges posted to UK Exhibitors only) | Any stand staff registered after this date will need to use their e-badge to scan on site |
TOY FAIR 2027 QUICK REFERENCE DEADLINE CHECKLIST
FOR ALL EXHIBITORS
MANDATORY FOR CONTRACTORS OF ALL SELF-BUILD STANDS
TASK |
DEADLINE DATE |
|
| Risk Assessment/Method Statement/CPP | 4th November 2026 | |
| DRAFT stand plan designs | 4th November 2026 | |
| FINAL stand plan designs | 4th December 2026 | |
| Show Offers | 7th January 2027 |
OPTIONAL EXTRAS
(NB: Any orders after these deadline dates may not be possible and may be subject to surcharges)
TASK |
DEADLINE DATE |
|
| Stand Security – Stambridge Group | TBC | |
| Rigging – Outback | 21st December 2026 | |
| IT & Communications – E-Force | Standard Rate Due: Wed, 16 Dec 2026. Late Rate Due: Thu, 14 Jan 2027 | |
| Graphics – GES | 18th December 2026 | |
| Electrics & Lighting – GES | 18th December 2026 | |
| Shell Scheme Extras – GES | 18th December 2026 | |
| Furniture – GES | 18th December 2026 | |
| Logistics – DSV | 8th January 2027 | |
| Catering- Host Olympia | 14th January 2027 | |
| Compressed Air, Water and Waste – ATD | Early booking prices will be valid up until Monday 4th January 2027, orders placed after this time will be charged at the standard rate. | |
| Show Offers | 7th January 2027 | |
| Visitor Scanners – Reftech | 30th December 2026 early bird, 17th January 2027 standard, and onsite rates apply after 17 January 2027. | |
| AV- Aztec | 20% early bird discount until: 29th December 2026 | |
| Furniture – Xpect Furniture | 18th December 2026 | |
| Furniture – Creative Hire | 5th January 2027. Can accept bookings after this but availability is not guaranteed | |
| Booking in vehicles for (un)loading | 10th December 2026 | |
| Sponsorship Opportunities – Toy Fair team | Ongoing | |
| Stand Cleaning – Olympia Facilities Department | Ongoing | |
| Accommodation/Travel – Event Express | Ongoing | |
| Photography | Ongoing | |
| Temp Staff – BOND associates | Ongoing | |
| Temp staff – REGO | Ongoing | |
| Flowers – Oldacre | Please note prices include pre-order 15% exhibitor’s discount. Pre-order 15% discount only applies on orders that are completed and paid for 2 weeks prior to the show. For larger orders, a 10% refundable deposit will apply until collection. | |
| Carpet – GES | 18th December 2026 | |
| Private Meeting Rooms – Olympia | 7th January 2027 | |
| Character Costumes – Rainbow Productions | 13th January 2027 | |
